Below are the policies and bylaws of the Peninsula Wilderness Club.
BYLAWS OF THE PENINSULA WILDERNESS CLUB
(As revised and approved Feb 2011)
Article I — Name
This club shall be known as the Peninsula Wilderness Club.
Article II — Purpose
The purposes for which this club is formed are: To promote the enjoyment, exploration, conservation and protection of the mountains, forests, and water courses through a spirit of good fellowship among lovers of the outdoors. The purposes of the club shall be promoted by meeting monthly to conduct business and share information through slides, movies, demonstrations, and speakers, and by providing paths of communication between members.
Article III — Membership
Members are defined as those who pay all dues and anyone living in their household.
Article IV — Organization
Section 1: The club shall be a nonprofit corporation. The board of directors shall set club policies and dues. The board shall consist of eight directors. The board directors shall be the club president, vice-president, secretary, treasurer, three additional club members-at-large, and a president emeritus, the most recent past president who is available and willing to serve. A quorum shall exist when at least five directors are present. A resolution or appointment shall pass when at least four directors vote in the affirmative (five affirmative votes needed if all 8 board members are present).
Section 2: The frequency of board meetings shall be determined by the board. At least one annual board meeting, in the month of March, shall be open to attendance by all members and announced in advance in the club newsletter. The annual board meeting may be moved to another month at the discretion of the board. Policies enacted by the board shall be published in the club newsletter.
Section 3: Club members may submit a written proposal at any time via the club secretary for consideration and response by the board.
Section 4: The names and telephone numbers of the officers and board members shall be carried in the club newsletter. The officers and board members shall attend all meetings and functions to the best of their ability.
Section 5: The duty of the office of president shall be to preside at club meetings, ensuring a smooth and efficient dispatch of club business. The president shall function as the chief executive of the club. The president shall have the authority to appoint and replace staff members, as necessary to fulfill the administration and purpose of the club.
Section 6: The vice-president shall assume the presidential duties in the absence of the president. In addition, the vice-president shall coordinate club special events.
Section 7: The secretary of the club shall be responsible for recording the minutes of the monthly meeting and board meetings; maintaining a record of official club correspondence, and keeping written reports from committees.
Section 8: The treasurer shall be the custodian of all funds of the club, keep records of the club’s financial transactions, deposit, invest, and disburse club funds in a timely manner, maintain a list of paid up members, collect dues, and maintain the club’s post office box. The treasurer shall make records available when requested by the board, and at least once per year for an audit.
Section 9: The board may appoint and dissolve committees as necessary to fulfill the administrative purposes of the club.
Article V — Elections
Section 1: The following positions will be filled by annual election: a president, a vice-president, a secretary, and a treasurer and three board members-at-large. Officers and board members shall serve one-year terms from November 1st through October 31st. Officers and board members shall not serve more than two consecutive terms in the same position unless no other nomination is made for the position. Nomination of an incumbent who has already served two consecutive terms in a position will be allowed only after the regular nomination process shows no other nominees.
Section 2: For election purposes, each paid membership will be allowed one vote for each adult in the household, up to a maximum of two votes per paid membership. Nominees and anyone making nominations must be voting members of the club. Nominations shall have the prior approval of the person being nominated and may be accepted by any board member up to and including the September general meeting. Nominations by mail must be received at the club’s post office address (ATTN: Secretary) prior to the September general meeting. Nominees will be announced in the club newsletter prior to the election process. Elections shall be held at the October general meeting and will be by secret ballot unless there is only one nominee per position, in which case a show of hands or vocal consensus may be called. Members who cannot attend the meeting may vote by sending written, signed correspondence to the club’s post office address (ATTN: Secretary) indicating their choices. Mailed-in votes must be received by the October general meeting.
Section 3: Board vacancies that occur part way through the year, or position(s) not filled during the election process shall be filled by appointment through a majority vote of the remaining board directors and the persons appointed shall serve through the following October 31st.
Section 4: Officers or board members not fulfilling responsibilities inherent to their position to the extent the club or club members are detrimentally affected may be removed from their position by the majority vote of the full board of directors.
Article VI –Bylaws/Amendments
Interpretation of these bylaws shall be at the discretion of the board. Amendments to the bylaws may be proposed by the board or by any member by written proposal to the board. Amendments shall require a majority vote of the full membership for approval. Any amendments to the bylaws will be announced in the club newsletter.
POLICIES OF THE PENINSULA WILDERNESS CLUB
Policy #1 Editorial guidelines for the Penwicle.
Singles ads shall be excluded. Feature articles shall exclude harassment of other club members, vulgar or profane language, illegal activities, and remarks that disparage the club’s purposes as described in our by-laws. Opinion articles shall have wider latitude, but shall be clearly labeled under the heading “Opinion”.
Policy #2 Spending policy.
A. Routine Expenses. The treasurer, may approve all routine bills up to $300. Routine expenses include, but are not limited to, building rents, other club memberships, printing and mailing expenses, food and beverage expenses, picnic expenses, replacement parts for the projector and computer, office supplies related to newsletter publishing (paper, printer, cartridges, etc.), speaker fees, and internet domain, hosting, and calendar-wiz expenses.
B. Non-Routine Expenses. The treasurer, with the approval of the president, may authorize any non-routine expense up to $300.
The Program Coordinator is authorized to spend up to $300 to pay guest speakers for the monthly meeting. Consultation with the Treasurer prior to making expenditures must occur to assure sufficient funds are available.
The President may unilaterally authorize expenditures up to $75. Between $75 and $300 a simple majority of the board members present at a scheduled club function is sufficient approval (obtained by email, or at unannounced, impromptu board member meetings such as at a MAP meeting). Consultation with the Treasurer prior to making purchases should occur for expenses greater than $75 to assure sufficient funds are available.
Expenses greater than $300 and up to $750 must be approved by a majority vote of the board of directors. Expenses over $750 require board approval and a majority vote by all club members present at the general monthly meeting.
Any non-routine expenditure should be entered into that month’s minutes.
Policy #3 Pet policy.
Participant shall not bring pets on club outings unless the trip description specifies that they are welcome.